INDIANA UNIVERSITY
 
 
 
To:
From:
Re:
Sent:
IU Faculty – All Campuses
David Zaret, Vice President for International Affairs
Approval process for IU-sponsored student travel abroad
September 15th, 2017
 
 

Indiana University is known worldwide for the education abroad opportunities we provide for our students. President Michael McRobbie has requested that I outline the approval process, which is designed to maintain the integrity of IU’s study abroad programs. Before initiating any study abroad activity, IU faculty and administrators must comply with the following procedure.

 
  All activities involving IU students studying or traveling abroad with institutional assistance must be approved by the Office of Overseas Study.  
 

All Indiana University individuals involved with directly arranging activities that take place outside of the U.S. for IU graduate, undergraduate or pre-college students must submit a proposal to the university-wide Overseas Study Advisory Council (OSAC).

Examples of such activities include 1) exchange programs; 2) courses with an overseas component designed by an IU faculty member, school or campus; 3) opportunities abroad for which IU directly facilitates local arrangements, including internships, research, conference attendance and independent study; 4) non-credit activities abroad arranged by an IU office, department or organization, that involve clubs, choruses or teams engaging in volunteer work, sports activities, music ensembles, theater outings, etc.

The Council’s approval procedure provides consistency in the process of granting credit (where relevant) and ensures that overseas activities adhere to IU’s high academic standards. It also helps to safeguard the health and safety of all IU participants. The process also serves to introduce best practices to all program organizers, including how to minimize risk.

The Overseas Study Advisory Council, chaired by the Associate Vice President for Overseas Study, Kathleen Sideli, must approve all proposals before any recruiting, advertising or scheduling for the proposed program begins. Please refer to the Overseas Study web site to review the Guidelines:

https://overseas.iu.edu/policies/program-dev/proposals/guidelines.html

Please note that there is an abbreviated proposal template for student activities involving conference attendance, field research, sport activities or music performances organized or designed by IU faculty and staff. If students are traveling alone, based on a faculty or staff recommendation or encouragement but without their direct involvement, no proposal is needed, even if the students have IU funding to support their travel.

Proposals are reviewed as they are received. Applicants are advised to do advance planning in order to allow sufficient time to complete all necessary arrangements both at IU and abroad.

David Zaret
Vice President for International Affairs
Indiana University

 
  Inquiries and proposals should be directed to:

Office of Overseas Study
Leo R. Dowling International Center
111 South Jordan Avenue | Bloomington, Indiana 47405
phone: (812) 855-9304  |  email: overseas@iu.edu

 
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Office of the Vice President for International Affairs
Indiana University
Bryan Hall, room 104
107 S. Indiana Avenue
Bloomington, IN 47405-7000
United States