Director's Reports

Within one month of the close of the program, the director should submit a summary report to the Office of Overseas Study that addresses the topics below. The report should be at least 3-4 pages long, but no longer than 8 pages. For an exemplary report, see: IUSB Belize 2014 Director's Report.

  • Name, dates and location of the program
  • Indication of how program met its mission
  • Selection process (target audience, vetting process, exceptions, etc.)
  • Number of participants and an overall description of the group as a whole (credit/non-credit enrollment, graduate/undergraduate status, most common major, class standing, distribution by campus, etc.)
  • Pre-departure orientation and preparation of students
  • Confirmation that all faculty and staff who served as on-site staff for the program completed the required online Campus Security Authority training
  • For programs that fall under the IU Programs Involving Children policies, confirmation that institutional protocols were followed
  • Educational program
    • description of courses offered (content, level, credits, teaching methods, etc.) for credit-bearing programs only;
    • distinctive features, strengths, and weaknesses of the educational program;
    • impact and influence of the overseas setting on the educational and intercultural experience;
    • description of reflection activities and how those impacted the student learning experience;
    • description of field trips and excursions and how they served the program mission;
    • recommended changes
  • Summary of grade distribution
  • Description of program facilities, student housing and meal arrangements
  • Issues concerning student health and safety, including disciplinary problems: explain incidents that occurred or concerns that you or others might have
  • Describe any aspects of the program that have changed from the original proposal or a previous iteration of the program
  • Overall recommendations for the program in the future
  • When the program would take place again
  • Reflections on any issues or concerns that were raised by the Overseas Study Advisory Council during the program approval process

Attach copies of the following:

  • Data Sheet for Participant Information
  • Program schedule indicating daily routine and calendar of whole program
  • Completed Program Location Form(s) - Clery Act Compliance
  • Course syllabuses
  • If the program used service-learning as a teaching strategy or engaged students in volunteer experience, please include a letter from the host community or host organization(s) which outlines the outcomes and benefits to the host community
  • Handbooks or handouts distributed to students prior to departure
  • Student evaluation forms (Overseas Study has a standard form you may use.)

Note: Reports should be sent electronically (as attached files) whenever possible.

Contact:
Jennifer Engel
Associate Vice President for Overseas Study
Leo R. Dowling International Center
111 South Eagleson Avenue
Indiana University
Bloomington, IN 47405
Phone: (812) 855-1139
Fax: (812) 855-6452
E-mail: engeljl@iu.edu