Director's Reports

Within one month of the close of the program, the director should submit a summary report to the Office of Overseas Study that addresses the topics below. The report should be at least 3-4 pages long, but no longer than 8 pages. For an exemplary report, see: IUSB Belize 2014 Director's Report.

  • Name, dates and location of the program
  • Indication of how program met its mission
  • Selection process (target audience, vetting process, exceptions, etc.)
  • Number of participants and an overall description of the group as a whole (credit/non-credit enrollment, graduate/undergraduate status, most common major, class standing, distribution by campus, etc.)
  • Pre-departure orientation and preparation of students
  • Confirmation that all faculty and staff who served as on-site staff for the program completed the required online Campus Security Authority training
  • For programs that fall under the IU Programs Involving Children policies, confirmation that institutional protocols were followed
  • Educational program
    • description of courses offered (content, level, credits, teaching methods, etc.) for credit-bearing programs only;
    • distinctive features, strengths, and weaknesses of the educational program;
    • impact and influence of the overseas setting on the educational and intercultural experience;
    • description of reflection activities and how those impacted the student learning experience;
    • description of field trips and excursions and how they served the program mission;
    • recommended changes
  • Summary of grade distribution
  • Description of program facilities, student housing and meal arrangements
  • Issues concerning student health and safety, including disciplinary problems: explain incidents that occurred or concerns that you or others might have
  • Describe any aspects of the program that have changed from the original proposal or a previous iteration of the program
  • Overall recommendations for the program in the future
  • When the program would take place again
  • Reflections on any issues or concerns that were raised by the Overseas Study Advisory Council during the program approval process

Attach copies of the following:

  • Data Sheet for Participant Information
  • Program schedule indicating daily routine and calendar of whole program
  • Completed Program Location Form(s) - Clery Act Compliance
  • Course syllabuses
  • If the program used service-learning as a teaching strategy or engaged students in volunteer experience, please include a letter from the host community or host organization(s) which outlines the outcomes and benefits to the host community
  • Handbooks or handouts distributed to students prior to departure
  • Student evaluation forms (Overseas Study has a standard form you may use.)

Note: Reports should be sent electronically (as attached files) whenever possible.

Jennifer Engel
Associate Vice President for Overseas Study
Leo R. Dowling International Center
111 South Eagleson Avenue
Indiana University
Bloomington, IN 47405
Phone: (812) 855-1139
Fax: (812) 855-6452