Post-Program Reports

Within one month of the end of the program, the director/lead administrator must submit a summary report to the Overseas Study Advisory Council (OSAC) via the Office of Overseas Study that addresses each of the points below.  To do so, please click on the link provided to access the report form and provide the required information. Note: for ease of use, and for your own records, it is advised that answers be drafted in a word document and then cut/pasted into the form itself.  Please note there are word limitations in place for some sections. 

Link to Report Form

  • Report submitter name
  • Report submitter email address
  • Program name/title
  • Program location(s)
  • Program dates
  • Program instructor(s)
  • Program instructor(s) email adress
  • IUB School or Campus (e.g. College of Arts & Sciences, IU Kokomo)
  • Number of participants
  • Summary description of the student participants (credit/non-credit enrollment, graduate/undergraduate status, most common major, class standing, distribution by campus, etc.)
  • Yes or No or Not Applicable: all IU faculty and staff who served as on-site staff for the program completed the required online Campus Security Authority training
  • Yes or No or Not Applicable: For programs that fall under the IU Programs Involving Children policies, institutional protocols were followed
  • Report highlights: 
    • Educational program:
      • Outcomes: Please provide concrete examples of how the integration of the overseas setting (e.g. excursions, fieldwork, structure) enhanced the educational and intercultural experience for students in practice.  Describe how you feel these activities could be improved in the future to enhance student learning. (limited to 500 words)
      • Outcomes: Please describe the reflection activities undertaken in the field and how they impacted the student learning experience, including a couple of examples that illustrate this. How do you feel these opportunities for reflection could be adjusted in the future to enhance student learning? (limited to 500 words)
      • Outcomes: What were the key learning outcomes for the program (academic, cultural, personal and professional) and how were they measured?  Please provide a summary of the outcomes, including any thoughts you may have on the outcomes data itself (limited to 500 words)
    • Describe any concerns about the program facilities, housing, logistics, on-site staff support, etc.
    • List any issues concerning student academic performance, health, safety, conduct or behavior experienced on the program: Describe any concerns that you or others might have. For significant incidents, please submit the Office of Overseas Study Incident Report form with your report
  • Describe any aspects of the program that changed from the original proposal or the most recent iteration of the program
  • Provide reflections on any issues or concerns that were raised by the Overseas Study Advisory Council during the program approval process
  • Describe any changes you would recommend for the future, if any.
  • Indicate when you anticipate that the program would likely take place again.

Attach copies of the following:

  • Final Data Sheet for Participant Information
  • Completed Program Location Form(s) - Clery Act Compliance
  • Summary of student program evaluation data
  • If the program had a service-learning focus or engaged students in volunteer experience, please include a letter from the host community or host organization(s) (or other appropriate documentation) which outlines the outcomes for the host community

Contact: 
Jennifer Engel, Ph.D.
Associate Vice President for Overseas Study
Phone: (812) 855-1139
Email: engeljl@iu.edu